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St.
Joseph Grafton Parish Council Meeting Minutes
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February 16,
2012 7:00 PM
Present – Parish Council: Mary Hantak, Krista Tiegs, Steve
McDonnell, Ashley Medinger, Cathy Binter, Jim Kregel, Kip Ambrosius
, Chuck Boehm, Paul Lorge
Present – Staff: Brenda Cline
Present – Parishioners: Carol Manternach, Mary Nikolai
Council Chairperson, Mary Hantak, called meeting to order
I. Opening Prayer – Ashley Medinger
Sunday Gospel – Mark 2:1-12
Reflection and Formation – Brenda Cline
Finance Administrative Services / Council Dialogue –
Mary Nikolai
The Stewardship/Welcoming,
Grounds, Building Maintenance,
Athletic Association and Personnel
committees all report up to the
Administrative Services committee.
And in turn the Administrative
services committee report to Parish
Council.
Every month the committee
discusses, reviews and explains the
finances of the parish.
The committee regularly discusses
all fundraising efforts, new and
established.
As a part of this committee,
there is an investment ad hoc
committee that reports/manages our
parish investments at different
times during the year.
The newly established technology
committee will eventually be
reporting to Administrative Services
as well.
II. Approval of January 19, 2011 Parish Council Minutes -
Approved
III. Parish Leadership Update:
Parish Director – Brenda Cline
o
The
technology committee has developed a
survey that will be submitted to all
committees for reflection upon what
technological needs exist.
Eventually, a similar survey will be
distributed to all parish members to
gain their input as well.
o
A
personnel committee has been formed
from appointed members of our parish
to aid the hiring process for a new
Director of Administrative Services.
In addition the job has been posted
on the Archdiocese website (Archmil.org).
o
Currently there still remains an
open position for a new Christian
Formation Secretary.
o
In
response to the multiple job
openings within our parish staff,
steps have been taken help
standardize the hiring process.
Trustees – Steve McDonnell, Paul Lorge
o
The
budget continues to be a work in
progress. A draft will be presented
to Council during the March meeting.
Council – Mary Hantak
o
No
report
IV. Committee Highlights and Concerns:
Finance/Administrative Services – Mary
Hantak
o
No
meeting to report upon.
Stewardship and Welcoming – Nancy Wallace
o
A new
brochure draft is under review.
Human Concerns – Cathy Binter
o
No
meeting to report upon.
Worship – Krista Tiegs
o
March 21st
Communal Penance Service
o
Andrew
Mountin with be mentoring from our
staff (Randy and Ben) to learn the
more about running an Institute for
Parish Worship and being a parish
staff member.
o
Gary
Clausing will be doing a benefit
concert sometime during the next 6
months as a fundraiser for workcamp.
School – Jim Kregel
o
Minutes
were submitted for review.
Lifelong Faith Formation – Chuck Boehm
o
Agenda
for the next meeting submitted for
review.
Youth & Young Adults
o
No
meeting to report upon this month.
V. Old Business
Strategic Plan - Ministry of Community
and Stewardship Discussion
o
Update
on the Ministry of Community and
Stewardship with their in place, in
progress and in planning ideas.
VI. New Business
Parishioner Feedback and Concerns
o
There
was concern from many parishioners
that our parish did not publish the
Archbishop's letter from Jan 31st
regarding the church’s view on the
healthcare bill, in a timely matter.
This letter however, was published
and dispensed in every bulletin the
following weekend.
Technology Ministry update
o
Tabled
until meeting in April.
Respectfully Submitted By: Ashley Medinger
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January 19,
2012 7:00 PM
Present – Parish Council: Mary Hantak, Kip Ambrosius , Chuck
Boehm, Ashley Medinger, Cathy Binter, Steve McDonnell, Paul Lorge,
Krista Tiegs, Jim Kregel
Present – Staff: Brenda Cline
Present – Parishioners: Carol Manternach
Council Chairperson, Mary Hantak, called meeting to order.
I. Opening Prayer – Paul Lorge
Sunday Gospel – Mark 1:14-20
Reflection and Formation – Brenda Cline
Essential Characteristics of a Parish
Council
o
Discerning, Prophetic, Empowering
Collaborative
II. Council approved the minutes from the December 15, 2011
Parish Council
Meeting.
III. Parish Leadership Update:
Parish Director – Brenda Cline
o
Vision
2020 from the Archdiocese will
further review the clustering of
parishes, the division of priests,
and information on future of parish
directors.
o
The
process of hiring a new
administrative minister will begin
at the beginning of February. In
addition, a review committee will be
formed for the interview process.
o
Brenda
is starting a Canon Law of Marriage
class to broaden her horizons in
order to aid her with helping
engaged couples complete the process
prior to their marriage.
o
Scott
Wiese will begin preaching soon and
will become ordained as a Deacon in
September.
Trustees – Steve McDonnell, Paul Lorge
o
Currently gathering data for the
budget process.
IV. Committee Highlights and Concerns:
Finance/Administrative Services – Mary
Hantak
o
Due to
the Christmas and New Years holidays
falling on Sundays in 2011/2012, the
church ultimately brought in fewer
contributions.
Stewardship and Welcoming – Nancy Wallace
o
Reminder
councilors are encouraged to assist
with new parish member registration
after quarterly welcome weekends.
Human Concerns – Cathy Binter
o
17 youth
are now involved in the youth
chapter of the St. Vincent de Paul
Society.
Worship – Krista Tiegs
o
Minutes
will be submitted.
School – Jim Kregel
o
Minutes
submitted for review.
o
4 new
students joined (total 208) this
Spring 2012 semester.
Lifelong Faith Formation – Kip Ambrosius
o
Vacation
bible school planning for summer
2012 is underway.
o
There
are more couples preparing for
weddings within our church this
year.
o
There
will be theology discussions with
Dr. Patrick Carey on the history of
the papacy starting Feb 28 and
continuing for a total of 4
Tuesdays.
Youth & Young Adults
o
YYA Blog
will be up and running soon.
o
Reminder
Jan 29th Spaghetti dinner
to support Workcamp.
V. Old Business
Strategic Plan
o
Invitation extended to
Administrative Services to attend
February Council meeting.
VI. New Business
Parish Leadership Day – comments and
suggestions
o
The
overall morning was positive and
uplifting. The speaker had a very
unique way of instilling imagery of
God’s faith and our journey upon the
listeners. Fr. Richard Fragomeni
will be returning to our parish on
March 18th for another
evening of reflection and prayer.
Technology Ministry update
o
A
mission statement has been created
and will be shared soon.
Respectfully Submitted By: Ashley Medinger
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December 15,
2011 7:00 PM
Present – Parish Council: Chuck, Paul, Jim, Ashley, Nancy, Steve,
Kip, Mary
Present – Staff: Brenda Cline, Lisa
Present – Parishioners: none
Council Chairperson, Mary Hantak, called meeting to order.
I. Opening Prayer - Luke 1:26-38 - Nancy Wallace
Reflection and Formation – Brenda Cline
Essential Characteristics of a Parish
Council - Tabled
o
Discerning, Prophetic, Empowering,
Collaborative
II. Approval of November 17, 2011 Parish Council Minutes --
Approved
III. Parish Leadership Update:
Parish Director – Brenda Cline
o
For the
leadership retreat in January,
council is encouraged to help with
welcoming and stewardship though out
the morning.
o
The new
technology ministry will begin
reporting to council starting in
January.
Trustees – Steve McDonnell, Paul Lorge
o
Operations are succeeding at this
point in our fiscal year.
Council – Mary Hantak
o
See
below regarding strategic plan.
IV. Committee Highlights and Concerns:
Stewardship and Welcoming – Nancy Wallace
o
Discussed council involvement in
welcome weekends. Lisa Delorit
elaborated upon process, see below.
Finance/Administrative Services – Mary
Hantak
o
New
hymnals have been installed and
donations are being accepted for
their sponsorship.
Human Concerns – Cathy Binter
o
Minutes
were submitted to council.
Worship – Krista Tiegs
o
Minutes
were submitted to council.
School – Jim Kregel
o
Minutes
were submitted to council.
o
Catholic
Schools Week will be on Janurary
28-29, 2012.
Lifelong Faith Formation – Kip Ambrosius
o
Minutes
were submitted to council.
Youth & Young Adults
o
The
focus currently is upon starting a
new blog for young people to
connect.
V. Old Business
Strategic Plan
o
The
comprehensive document of
ideas/plans now includes ideas from
the worship committee.
o
In the
near future, committees will be
asked to submit a one-page report on
what has been accomplished, what
ideas are in the works and what
their plans for the future in
regards to completing their plans.
VI. New Business
Parishioner Feedback and Concerns
o
None.
Welcoming – new member registration –
Lisa Delorit
o
Council
members were shown how to register
new members so they can help in the
process on Welcome weekends.
o
Council
members should engage the person(s)
in conversation while they wait to
get their picture taken and gift
from the welcoming committee.
o
Councilors should help Tom fill out
the information card gathering the
flowing important information. Find
out who is head of household, how
they would prefer to be addressed,
obtain the main household email
address, and then as much other
information as you can in order to
complete the form.
Respectfully Submitted By: Ashley Medinger
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November 17,
2011 7:00 PM
Present – Parish Council: Mary Hantak, Kip Ambrosius , Chuck
Boehm, Ashley Medinger, Cathy Binter, Steve McDonnell, Jim Kregel,
Krista Tiegs
Present – Staff: Brenda Cline, Carol Manternach
Present – Parishioners: none
II. Opening Prayer
Reflection and Formation – Carol Manternach and
Brenda Cline
Disscussion about changes that would be
coming with the use of the New Roman Missal.
III. Approval of October 20, 2011 Parish Council Minutes
Minutes from the October 20, 2011 council meeting were
approved.
IV. Parish Leadership Update:
Parish Director – Brenda Cline
o
The
school break-in has been evaluated
and are safety, as a parish, is
fine, but possible changes in
security are being discussed.
o
December
18th - Tree decorating,
choir concert, and blessing over
parish tree
V. Committee Highlights and Concerns:
Finance/Administrative Services – Mary
Hantak
o
No
meeting to report upon.
Welcoming – Nancy Wallace
o
The
committee has been absorbed into the
stewardship committee.
o
Council
members should help the welcoming
committee during welcome weekends to
further council exposure.
Human Concerns – Cathy Binter
Worship – Krista Tiegs
o
Time was
spent working on the committee’s
budget forecasting for next year.
School – Jim Kregel
o
Minutes
have been submitted for council
review.
Lifelong Faith Formation – Kip Ambrosius
o
No
meeting to report upon
Youth & Young Adults
o
No
meeting to report upon
VI. Old Business
Technology Ministry update
o
The
first meeting was a success; 13
people attended and 3 more members
showed interest but were unable to
make it.
Strategic Plan
o
The
steering committee of council
members is available at any time to
meeting with specific committees to
help review plans/ideas and give
feedback where needed.
VII. New Business
Council Blessing/Commissioning will occur
on January 8th, 2012 at 10:30am
mass.
Six-month Parish Director Review
o
The
council conducted an informal review
of Brenda Cline (who was not present
during this time). Thoughts,
comments, feedback and improvements
were provided to Carol Manternach.
Respectfully Submitted By: Ashley Medinger
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September 15,
2011 7:00 PM
Present – Parish Council:
Mary Hantak, Kip Ambrosius , Chuck Boehm, Ashley Hollrith, Cathy
Binter, Nancy Wallace, Steve McDonnell, Katie Tunder, Paul Lorge
Present – Staff: Brenda Cline, Carol Manternach
Present – Parishioners: none
I. Introduction and Welcome to attending parishioners and
guests
II. Opening Prayer
Reflection and Formation – from Isaiah 55:6-9
Carol Manternach
III. Approval of July 21, 2011 Parish Council Minutes
Approved
IV. Parish Leadership Report:
Parish Director – Brenda Cline
o
September 25, 11am-3pm – Oktoberfest
o
How do
we build community? (Future topic
discussion)
Trustees – Steve McDonnell, Paul Lorge
o
Annual
Meeting – minutes will be available
on the website
Council – Mary Hantak
o
Commissioning of council and staff
members at a designated mass, to be
determined.
o
Recognition of committees during
featured weekends (including all
those who participate in events), to
come soon.
o
Parish
council pictures and
titles/committee involvement will be
posted on the website very soon.
V. Committee Liaison Reports:
Finance/Administrative Services – Mary
Hantak
o
It was
decided that Los Toros donations
will now go directly to the Los
Toros Foundation instead of through
the parish and then to the
foundation.
o
The new
hymnals, that are coming late this
fall, are going to cost about
$19,000.
Welcoming – Nancy Wallace
o
The
committee has refreshed the article
found in each week’s bulletin for
welcoming new parishioners.
Human Concerns – Cathy Binter
o
There
was discussion on how funds should
be budgeted during the next year.
o
There
has been and will continue to be
Catholic Social Teaching bulletin
articles published each week based
on new formation efforts by the
committee.
Worship – Krista Tiegs
o
Tabled
until next month
School – Jim Kregel
o
See
minutes submitted
Lifelong Faith Formation – Kip Ambrosius
o
The
health fair from June was not as
large of a success as hoped; the
event is being evaluated for
improvement for next year.
o
The
Generations of Faith program will no
longer be an active program -
however the committee will now begin
discerning how to include formation
for adults. ("Confirmation, it’s not
done, it has only just begun.")
o
The
committee is currently collaborating
with Columbia St. Mary’s Ozaukee in
trying to set up a position for a
parish nurse.
o
There is
95% enrollment in religious
education classes ( this is of the
total number of parish children
eligible for enrollment).
Youth & Young Adults – Katie Tunder
o
The
committee has grown extensively
since last year.
o
Next
meeting will be on Sept 27, 2011 at
7pm
VI. Mission Statement:
United in faith and empowered by the Holy
Spirit, we at Saint Joseph Parish are a
faith community rooted in Christ, which
strives to live our baptismal call by
proclaiming God’s word, celebrating Christ’s
presence among us and reaching out to God’s
people in lives of stewardship and service.
Our faith journey is guided by prayer,
liturgy, education, and social outreach.
VII. New Business
Parishioner Feedback and Concerns
o
"Change
for God, pennies for heaven", an
idea brought forth for a container
to collect loose change.
o
Another
idea was to have a published wish
list of things ranging from $20-$500
available for people to make
donations toward (possibly with
envelopes next to it for donations).
Ratification of Council By-Laws and
Constitution
o
Approval
from Archdioceses and parish and the
documents are declared ratified!!!
Strategic Plan
o
Highlighted topics: A Technology
ministry is needed, joint meetings
between committees is becoming
necessary…
o
It was
proposed to have an ad hoc committee
that could help monitor the progress
of the strategic plan and help
collaboration between different
committees. This idea will be
discussed next meeting.
Committee meetings
o
Proposed
either to keep the current format
(committees on their own designated
nights) or going to an all-committee
night for improved formation and
collaboration
§
Feedback: quarterly or twice
per year all-committee
nights in between their
regular meetings for prayer,
for sharing of concerns and
to announce large topics
that need to be covered
across all committees (i.e.
budget planning)
§
Alternative: Committees
could be asked to join a
designated council meeting
(would also include a joint
meeting with staff) for help
with the strategic plan and
for feedback.
VIII. Announcements
Parish Council Meeting – October 20
Respectfully Submitted By: Ashley Hollrith
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July 21, 2011 7:00
PM
Present – Parish Council: Chuck Boehm, Jim Kregel, Cathy
Binter, Krista Tiegs, Kip Ambrosius, Ashley Hollrith, Steve
McDonnell, Mary Hantak, Paul Lorge
Present – Staff: Brenda Cline, Carol Manternach
Present – Parishioners: none
Council Chairperson, Mary Hantak, called meeting to order.
I. Introduction and Welcome to attending parishioners and
guests
II. Opening Prayer
Reflection and Formation lead by Carol Manternach
III. Approval of June 16, 2011 Parish Council Minutes
Council approved the June 16, 2011 Parish Council Meeting
Minutes.
IV. Parish Leadership Report:
Parish Director – Brenda Cline
o
Brenda
announced the hiring of a new
director of youth and young adult
ministry, Ben Brzeski.
o
Discussion about the successes of
this year’s Workcamp.
o
Fr.
Frank Fragomeni has been booked to
speak at the Parish Leadership day
on January 14, 2012.
Trustees – Steve McDonnell, Paul Lorge
o
Technology Update – a proxy has been
submitted to the Archdiocese for
$75,000 to fund the updating
project. The project is projected to
be completed before school starts in
September. 11 Smart Boards, new
computer lab machines, software
upgrade, new servers, and new staff
computers are all included in the
new upgrade.
o
Fiscal
year ended June 30 – The final
financial statement showed a revenue
greater than our expenses by about
$117,000.
Council – Mary Hantak
V. Committee Liaison Reports: All Reports Tabled
Finance/Administrative Services – Mary
Hantak
Welcoming – Nancy Wallace
Human Concerns – Cathy Binter
Worship – Krista Tiegs
School – Jim Kregel
Lifelong Faith Formation – Kip Ambrosius
Youth & Young Adults – Katie Tunder
VII. New Business
Parishioner Feedback and Concerns
o
A
parishioner is concerned that a few
years ago she had to find her own
priest for her husband’s funeral.
Brenda is available for any
sacramental needs (anointing,
Christian burials, reconciliation)
and can make connections and
arrangements when people are in
need.
Strategic Plan break-out session
o
Council
members broke into groups to review
and discuss the strategic plan ideas
submitted by all committees. Mary
Hantak will be reviewing the
feedback and consolidating the
information for dispersal back to
the committees.
Respectfully Submitted By: Ashley Hollrith
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June 16, 2011 7:00
PM
Present – Parish Council: Katie Tunder, Jim Kregel, Kip Ambrosius,
Cathy Binter, Renee Krutina, Krista Tiegs, Nancy Wallace, Ashley
Hollrith, Steve McDonnell, Keith Valerius, Mary Hantak
Present – Staff: Brenda Cline, Carol Manternach
Present – Parishioners: none
Council Chairperson, Mary Hantak, called meeting to order.
I. Introduction and Welcome to attending parishioners and
guests
Opening Prayer:
The Solemnity of the Most Holy Trinity John 3:
16-18
II. Reflection and formation lead by Carol Manternach
II. Approval of May 19, 2011 Parish Council Minutes
Council approved the May 19, 2011 Parish Council Meeting
Minutes
III. Parish Leadership Report:
Parish Director – Brenda Cline and Carol
o
The
search is under way for a new
Director of Youth and Young Adult
Ministry. Four candidates will be
interviewed during the week of June
20-24.
o
There
will be a meeting with the Deacons
on Saturday June 18, to be sure
everyone is connected in parish
happenings, and ask where they see
challenges and opportunities with
the new PD model.
o
Council
discussed how to more effectively
connect pastoral staff with council
(ideas - retreat, dinner, meeting –
possibly 2-4 meetings per year (2
social, 2 formal)).
o
The New
visitor brochure that came out in
May has already generated some
interest.
o
Council
and staff will have pictures taken
for biographies to be published in
the bulletin and online.
o
Jan 14,
2012 Leadership day 8:30am -12pm
§
The day will need a new
title to try and gain more
attendance.
§
Idea: "Send a new melody my
way"
o
There
may need in the near future for a
technology ministry within out
parish.
§
There was a technology
meeting held (Wed June 15)
regarding all the parish and
school technology. Currently
the parish needs 2 new
servers, due to lack of
updates over the last few
years. Now new updates need
to be made and a budget is
being figured for (Phase I)
2 new servers, update
software with new
configuring for backup
resources, bids have been
taken. (Phase 2) school
computer lab -26 pcs – 5
years old, need new with new
Windows 7 software. (Phase
3) 11 smart boards for the
school and parish staff use
-- donor money to be used.
(Phase 4) Replace all
administrative computers.
All phases will happen at
once before school starts in
September.
Trustees – Steve McDonnell, Paul Lorge
o
The
parish’s fiscal year ends June 30,
2011.
Council – Mary Hantak
o
Manuals
dispersed to council members.
IV. Committee Liaison Reports:
Finance/Administrative Services – Mary
Hantak
o
Council
approved the new technology plan
that was proposed.
o
Parish
debt is decreasing and our mortgage
is now paid in full.
Welcoming – Nancy Wallace
o
The new
brochure has been developed and is
now in place.
Human Concerns – Cathy Binter
o
No
meeting
Worship – Krista Tiegs
o
Strategic planning will continue
once Randy is on board.
School – Jim Kregel
o
The new
technology will be coming before
fall. In addition, enrollment for
fall is up to 187 students.
o
The
School Parents survey has been
completed and the main suggestions
received are that the school’s north
side (facing Hwy 60) needs to be
painted and there is a strong desire
for more extracurricular activities.
Lifelong Faith Formation – Chuck Boehm
o
Minutes
submitted to council.
Youth & Young Adults – Katie Tunder
o
No
meeting
VI. Old Business
Constitution and By-Laws approval
o
Documents approved by council.
Parish Council selection committee update
o
Welcoming of Renee and Kip to
council.
VII. New Business
Strategic Plan break-out session
o
Tabled
until July meeting.
Thank you to retiring council members
Respectfully Submitted By: Ashley Hollrith
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May 19, 2011 7:00
PM
Present – Parish Council: Mary Hantak, Chuck Boehm, Jim Kregel,
Cathy Binter, Keith Valerius, Nancy Wallace, Ashley Hollrith, Steve
McDonnell, Paul Lorge
Present – Staff: Brenda Cline, Carol Manternach
Present – Parishioners: Renee Krutina
Council Chairperson, Mary Hantak, called meeting to order.
I. Opening Prayer: Gospel reading for the fifth Sunday of Easter
- John 14: 1-12
II. Approval of April 14, 2011 Parish Council Minutes
Council approved the April 14, 2011 Parish Council Meeting
Minutes.
III. Parish Leadership Report:
Welcoming of Parish Director
Parish Director Report - Brenda Cline
o
She is
honored and privileged to start
learning how council functions,
prays and succeeds in leading our
parish.
Reflection and Formation
o
The
focus was on being visionaries and
discerning the gifts of the present,
while continuing to seek improvement
and insight for the future.
Council – Mary Hantak
o
We as a
parish need to increase parishioner
transparency with everything
including more online information
(monthly calendar, committee
chairs…) on the parish website.
IV. Open Forum for Parishioner Feedback and Concerns
No concerns or comments were presented to council.
V. Committee Liaison Reports:
Lifelong Faith Formation – Chuck Boehm
o
Vacation
Bible School planning is well
underway and is scheduled for June
27-30.
o
The
Generations program will potentially
be adapted into a quarterly program
with a shift in focus. This program
will no longer be an alternative for
Christian formation classes.
o
The LFF
committee is looking for new parish
speakers to replace Dr. Lance Richie
who has recently moved to Indiana.
Youth & Young Adults – Katie Tunder
o
The goal
for this committee is to try to gain
more involvement and members.
Finance/Administrative Services – Mary
Hantak
o
The
school has asked for new computer
equipment for new school year.
Worship – Krista Tiegs
o
Tabled
until next meeting.
School – Jim Kregel
o
For the
2011-2012 school year eleven new
Smart Boards will be installed into
different classrooms.
o
Currently there are166 students
enrolled for next school year and
more are anticipated.
o
School
parents will be given a survey to
complete before the end of the
school year, soliciting their
opinions on the positives and
negatives of this past school year.
Human Concerns – Cathy Binter
o
June 11
Health and Resource Fair held at
Saint Joseph’s Parish.
o
Extra
committee funds were designated to
Huiras Family Ozaukee Community
Health Clinic, a volunteer-based
clinic serving people without
insurance and with few resources in
Ozaukee County, and to the Kilbourn
community garden.HeHHjkjj
Welcoming – Nancy Wallace
o
The most
recent leader has stepped down and
the committee is need of volunteers
and a new leader.
o
The
current structure of welcoming
weekends is being reexamined for
effectiveness.
VI. Old Business
Constitution and By-Laws review/approval
o
There
was a discussion about how to
organize our pillars as a parish and
align them with the standing
committees.
Parish Council selection committee update
o
The
discernment process will take place
in early June, dates TBD.
o
New
councilors will be announced at the
meeting in June.
VII. New Business
Parish Director Vision
o
There
was discussion of the Annual Parish
meeting on Aug 21 between masses and
of the 4th annual parish
leadership retreat to be held on
January 14, 2012.
o
We are
officially in a cluster with St.
Francis Borgia.
Parish Three Year Plan - Review of action
plans submitted
o
Committees are encouraged to review
strategic plan ideas and come up
with action plans by June.
o
There
was discussion about how to feature
and solicit committees with
designated weekends where a
designated committee will be
available during masses for
promotion and information.
VIII. Announcements
Parish Council Meeting June 16, 2011
Ascension of the Lord celebrated June 5,
2011
Respectfully Submitted By: Ashley Hollrith
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April 14, 2011 7:00 PM
Present – Parish Council: Krista Tiegs, Katie Tunder, Cathy
Binter, Keith Valerius, Jim Kregel, Chuck Boehm, Mary Hantak, Paul
Lorge, Steve McDonnell, Ashley Hollrith
Present – Staff: Fr. Mike Barrett
Present – Parishioners: Chris Skopek
Council Chairperson, Mary Hantak, called meeting to order.
I. Opening Prayer: Gospel reading for Thursday the fifth week
of Lent - John 8:51-59
II. Approval of March 17, 2011 Parish Council Minutes
Council approved the March 14, 2011 Parish Council Meeting
Minutes.
III. Parish Leadership Report:
Reflection and Formation
o
Council
had the opportunity to reflect on
ways to increase their appearance at
different church functions (i.e.
name tags during events) and ways to
increase recognition of council
members by parishioners (i.e.
introductions during commissioning
weekend, a July bulletin publication
including all council members photos
and short bio sentences for each).
Fr. Mike Barrett
o
Fr. Mike
has nominated Paul Lorge for another
term as our Parish Trustee,
completed with a weekly bulletin
paragraph published though out the
month of April.
o
All of
council would like to prayerfully
and graciously extend a warm thank
you to Fr. Mike Barrett for his
leadership and guidance during our
parish’s transition period. He is a
man dedicated to leading God’s
people in the good times and through
the more challenging times. Fr. Mike
has pushed council and our parish to
embrace change and think
prospectively for parish improvement
and evolvement. Again, we as council
and those of St. Joseph Parish would
like to sincerely thank Fr. Mike for
his continued time and dedication to
our parish family and wish him the
best in his future ministries.
IV. Open Forum for Parishioner Feedback and Concerns
There were no concerns presented by any parish members.
V. Committee Liaison Reports:
Lifelong Faith Formation – Chuck Boehm
o
Minutes
being sent out for review
Youth & Young Adults – Katie Tunder
o
No
meeting was held.
Finance/Administrative Services – Mary
Hantak
o
The
annual parish golf outing will not
take place this year, which has
historically brought in about
$15,000 each event.
o
Copies
of the approved parish budget are
now available (parishioners may
obtain copies upon request from
Marion Strauss).
Worship – Krista Tiegs
o
Holy
week masses were discussed.
School – Jim Kregel
o
There is
an opening for a 6th
grade teacher, due to movement of
faculty among grade levels.
o
School
enrollment for next school year is
greater than 100 right now, with
anticipation of more registrants to
come. (K5 is almost full).
Human Concerns – Cathy Binter
o
June 11
Health Fair from 12-3:30pm
VI. Old Business
Constitution and By-Laws draft review
o
Documents need to be reviewed and
discerned by council before the May
meeting
Strategic Plan Committee action plan
update
o
A table
of contents was created to help
navigate the consolidated strategic
plan idea packet. The next action
step lays with the designated
committees for each task/focus area.
These committees need to view the
idea sections and create a
plan/timeline for execution that can
be returned to council for review.
VII. New Business
Parish Director update
o
The
parish continues to await the
Archbishop’s approval of a Parish
Director.
Parish Council selection committee update
o
The
nomination form and council member
dedication description will be
included in the bulletin during the
month of May. There will be 3
positions open for the new council
year starting in July.
Faith in Our Future recommendation
o
Council
has been approached for final
approval of where to designate
stagnate funds from the Faith in Our
Future campaign. Council came to a
consensus to assign the funds to the
Debt Reduction account to help pay
off our parish debt and save us
money in the future.
Respectfully Submitted By: Ashley Hollrith
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March 17, 2011
7:00 PM
Present – Parish Council:
Chuck Boehm, Cathy Binter, Paul Lorge, Krista Tiegs, Steve
McDonnell, Jim Kregel, Mary Hantak, Fr. Mike Barrett, Ashley
Hollrith
Present – Arch Staff: Fr. Pat Heppe, Rick Tank
Present – Parishioners: none
Council Chairperson, Mary Hantak, called meeting to order.
Opening Prayer lead by Fr. Mike Barrett.
II. Approval of February 17, 2011 Parish Council Minutes
Council approved the February 17, 2011 Parish Council Meeting
Minutes
III. Parish Leadership Report:
Reflection and Formation - tabled
Fr. Mike Barrett
o
Suggested council (once a parish
director is appointed) considers
changing the stewardship time and
talent process to be more energetic
and useful.
o
After
the selection process is complete,
the new full-time director of music
liturgy will start July 1st.
IV. Open Forum for Parishioner Feedback and Concerns -- None
V. Committee Liaison Reports:
Lifelong Faith Formation – Chuck Boehm
o
LFF is
struggling for committee attendance
and commitment.
o
Vacation
bible school is scheduled for the
end of June.
o
The
committee is having correspondence
with St. Mary’s Ozaukee hospital
regarding the health fair to be held
at St. Joseph’s in June.
o
Minutes
submitted for review.
Youth & Young Adults – Katie Tunder
o
Tabled
Finance/Administrative Services – refer
to budget review below
Worship – Krista Tiegs
o
The
children’s choir practice is set
during 8am mass because that was the
best time for the director (Anita).
If parents continue to have
conflicts they should speak with
Anita for further solutions.
o
Barb
Haebig is stepping down from
decorating the church and our parish
is in need of a team (3-4 people) to
take over the volunteer
responsibility.
o
Minutes
submitted for review.
School – Jim Kregel
o
Minutes
submitted for review.
o
During
Catholic Schools Week 7 new families
registered for K5 next year.
Human Concerns – Cathy Binter
o
Chairpersons from both the welcoming
committee and the Los Toros
committee are stepping down. New
leadership for these committee’s
needs to be sought.
VI. Old Business
Constitution and By-Laws
o
Mary
Hantak and Chuck Boehm will finalize
a draft to be presented to council
in April for approval.
Strategic Plan Committee Responses
o
Mary
Hantak will compile all committee
ideas into one document for the
April meeting.
o
Currently ideas submitted appear to
be similar to those voiced during
the January 2010 leadership day.
These ideas now need to be put into
action in concordance with our
parish strategic plan.
VII. New Business
Parish director update from Rick Tank and
Fr. Pat Heppe
2011-2012 Budget Review/Approval
o
Council
approved and adopted the new
2011-2012 parish budget.
Faith in Our Future update
o
Administrative services will be
consulted for a recommendation as to
where to place current funds.
Council meeting night
o
Tabled
Respectfully Submitted By: Ashley Hollrith
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February 17, 2011 7:00 PM
Present – Parish Council: Nancy Wallace, Jim Kregel, Steve
McDonnell, Cathy Binter, Chuck Boehm, Paul Lorge, Ashley Hollrith,
Katie Tunder, Krista Tiegs, Mary Hantak, Fr. Mike Barrett
Present – Parish Staff: none
Present – Parishioners: Carol Manternach
Council secretary, Ashley Hollrith, called meeting to order.
Opening Prayer lead by Fr. Mike Barrett
II. Approval of January 20, 2011 Parish Council Minutes
Council approved the January 20, 2011 Parish Council Meeting
Minutes
III. Parish Leadership Report:
Reflection and Formation
o
Expression of holiness and of what
does holiness consist.
Parish Council Leadership Action Plan
o
Discernment of Chairperson: Mary
Hantak
o
Vice-Chairperson: Chuck Boehm
o
Secretary: Ashley Hollrith
o
Consensus among all councilors
Fr. Mike Barrett
o
Compilation of the strategic plan
ideas submitted by all committee
will be completed by Steve McDonnell
and forwarded to the chairperson for
presentation at the March meeting.
o
Ideas to
increase leadership and gain more
diverse involvement within the
parish: all parish council members
attend every funeral and greet every
new member who joins the parish. The
process of growing the parish
leadership needs to be simple and
contain fewer choices.
IV. Open Forum for Parishioner Feedback and Concerns
Suggestion brought to council for cycling all the
main committees meetings on a rotating schedule
(changing the designated meeting night) every few
years in order to promote new members to different
committees. The option of switching council meetings
to a different night was discussed and a change may
possibly take place at the start of the new council
year (July).
The children’s choir practices on Sunday’s from
8:30-9:15am, causing children to leave the 8am mass
to go practice, however this conflicts with our
value for preserving the family faith experience.
Follow up reasoning for the practice time will be
reported at the March meeting.
V. Committee Liaison Reports:
Lifelong Faith Formation – Chuck Boehm
o
Strategic plan ideas submitted
o
Minutes
submitted
Youth & Young Adults – Katie Tunder
o
Strategic plan ideas submitted
Finance/Administrative Services – Keith
Valerius
Worship – Krista Tiegs
o
For
March: report on why children’s
choir is at 8:30am on Sundays
o
Strategic plan ideas submitted
School – Jim Kregel
o
Strategic plan ideas submitted
Human Concerns – Cathy Binter
o
Strategic plan ideas submitted
VI. Old Business
Parish Director Testimonials
o
Testimonials presented to council
for review. The common thread and
advice from all parish director’s is
communication on all levels, which
will help lead to success.
New Routes of Communication
o
New
Pairsh Council News tab on parish
website in order t help improve the
transparency of council. Past
meeting minutes, a list of council
members and other parish director
resources can be found under this
tab.
VII. New Business
Reflection upon January 30, 2011 Parish
Meeting
o
The
parish as a whole is being more
proactive now while the search for a
parish director continues. However
once a candidate is selected a
review committee needs to be
established to monitor the parish
director’s performance and provide
them feedback and gratitude. This
review process should take place at
designated times (possibly at 3, 6,
and 9 months, etc.) and people need
to be selected to sit on this review
board.
Breakdown of Parish Director Job
Description
o
Distributed to council and briefly
discussed
Presentation of 2011-2012 Parish Budget
o
Distributed and discussed.
Councilors need to review prior to
approval at the March meeting.
VIII. Announcements
March 17, 2011, 7:00pm – Parish Council
Meeting
Respectfully Submitted By: Ashley Hollrith
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January 20, 2011
7:00pm
Present – Parish Council: Keith Valerius, Cathy Binter , Jim
Kregel, Steve McDonnell, Mary Hantak, Ashley Hollrith, Chuck Boehm,
Katie Tunder, Paul Lorge
Present – Parish Staff: Marion Strauss, Fr. Mike Barrett
Present – Parishioners: Carol Manternach
Keith Valerius, Council Chairperson called meeting to order.
Opening Prayer lead by Steve McDonnell
II. Approval of December 16th, 2010 Parish Council
Minutes
Council approved the December 16, 2010 Parish Council Meeting
Minutes
III. Parish Leadership Report:
Fr. Mike Barrett
o
Will be
focusing his attentions on finding a
new chair for council before our
next meeting in February.
Marion Strauss – Regarding Archdiocese
Bankruptcy
o
Archmil.org resources were handed
out and discussed.
Chairperson’s Report
o
Keith
Valerius prayerfully resigned from
his position as chair of council.
IV. Open Forum for Parishioner Feedback and Concerns
Suggestion from a parishioner to introduce
anniversary weekends to the parish. This would be
one designated weekend of every month where couples
would stand at the end of mass to receive a blessing
over their marriage.
Feedback from the pews seems to be one of
frustration and fear with the future of leadership
within our parish. Council agreed that we need to be
more active and supportive of our decision and
communicate our progress to the parishioners. The
following were discussed as ways to increase
awareness to the pews: bulletin publications,
website postings (i.e. pod cast of parish meeting)
and the holding of parish meetings where all are
invited. However it was also agreed upon that these
routes of communication need to be two way streets
and there need to be ways for parishioners to give
their feedback as well.
Ideas discussed to increase parishioner awareness
of a parish director position: ask for a review of
the position from an established parish director at
a different parish (i.e. St. Mary’s - Brown Deer Rd
or St. Peter Claber - Sheboygan Falls – Deacon
Michel Birch).
V. Committee Liaison Reports:
Lifelong Faith Formation – Chuck Boehm
o
Tabled
Youth & Young Adults – Katie Tunder
o
Tabled
Finance/Administrative Services –
Trustees
o
Informal
vote to increase school tuition for
the 2011-2012 school year by 4%
increase was approved.
Worship – Krista Tiegs
o
Tabled
School – Jim Kregel
o
~$29,000
net from dinner/auction
o
Catholic
School’s Week will be January 30 –
February 4.
Human Concerns – Cathy Binter
o
Tabled
VI. Old Business
Update on parish bylaws and constitution
o
Handouts
should be reviewed and appropriate
"forms" selected by each council
member before March meeting, in
preparation for finalization.
VII. New Business
Reflection upon Parish Leadership Retreat
o
There
was a significant lack of new
leaders (7 new people present over
the past 5.5 yrs) at this year’s
event. We as a council need to
reflect on the future leadership of
our parish and think outside the box
by possibly starting new ministries
and finding a way to better connect
to the faith community.
Review and finalization of Parish Profile
o
Council
discussed and finalized the draft
for submission to the Archdioceses.
VIII. Announcements
January 30, 2011, between masses –
All-Parish Meeting with members from
Archdiocese and Trustees to discuss future
plans for seeking a Parish Director and an
open forum for questions
February 17, 2011, 7:00pm – Parish
Council Meeting
Respectfully Submitted By: Ashley Hollrith
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December 16,
2010 7:00pm
Present – Parish
Council: Chuck Boehm, Cathy Binter, Steve McDonnell, Nancy
Wallace, Krista Tiegs, Ashley Hollrith, Jim Kregel, Paul Lorge,
Katie Tunder, Mike Barrett
Present – Parish Staff: none
Present – Parishioners: none
Chuck Boehm, Council Vice-Chairperson called meeting to order.
I. Opening Prayer: Ashley Hollrith and Nancy Wallace
II. Approval of November 18, 2010 Parish Council Minutes
Council approved the November 18, 2010 Parish Council Meeting
Minutes
III. Parish Leadership Report:
Fr. Mike Barrett
o
Announcement of a planned meeting on
January 30, 2011 between masses,
where representatives from the
Archdiocese and the Parish Trustees
will be available to our faith
community to discuss the
responsibilities of a parish
director and explain the FAQs that
go along with that position.
Chairperson’s Report
o
Council
provided feedback and reflected upon
the All-Committee Night meeting.
Improvements for future gatherings
included: providing a form to
committee chairs where goal progress
could be documented, encourage
cross-committee discussion to
brainstorm ideas on shared goals,
and provide clarity about how to
accomplish goals that are designated
to "all committees" and who should
be held responsible for completion.
IV. Open Forum for Parishioner Feedback and Concerns
No concerns were presented.
V. Committee Liaison Reports:
Lifelong Faith Formation – Chuck Boehm
o
There
was no formal meeting, but the
committee will continue to review
their focus areas of the strategic
plan.
Youth & Young Adults – Katie Tunder
o
No
meeting was held.
Finance/Administrative Services – Steve
McDonnell
o
No
meeting was held.
Worship – Krista Tiegs
o
In
February the Archdiocese will be
previewing the new roman missal,
more information to come after the
New Year.
School – Jim Kregel
o
The
dinner dance was successful but no
budget report has been finalized and
next year there are thoughts to move
the event to Feb/March pending
further discussion. Currently the
committee is budgeting for 1-2 smart
boards for next school year.
Reminder to all that Catholic
Schools week will be held during the
last week of January with an open
house on Jan 29-30 after masses.
Human Concerns – Cathy Binter
o
Discussion of next year’s budget has
begun, the need for a parish nurse
has been broached, and left over
funds from 2010 were given to Los
Toros and to the Guest House.
VI. Old Business
Update on parish bylaws and constitution
o
There
are standard templates that can be
completed once a parish leader is
assigned by the Archdiocese.
VII. New Business
Discussion of Parish Leadership Retreat
o
January
8, 2010 from 8:30-12:00
Review of Parish Profile
o
There
has been designation to the
chairperson to review all parish
profile comments and revise a
finalized profile before the new
meeting. The plan is to gain final
approval from council at the January
meeting.
VIII. Announcements
January 20, 2011 – Parish Council Meeting
Respectfully Submitted By: Ashley Hollrith
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November 18th,
2010 7:00 PM
Present – Parish
Council: Keith Valerius, Chuck Boehm, Cathy Binter, Steve
McDonnell, Ashley Hollrith, Jim Kregel, Katie Tunder
Present – Parish Staff: Marion Strauss
Present – Parishioners: none
Keith Valerius, Council Chairperson called meeting to order.
I. Opening Prayer: Keith
Valerius
II. Approval of October 21st, 2010 Parish Council
Meeting Minutes
Council approved the October 21, 2010 Parish Council Meeting
Minutes
III. Parish Leadership Report:
Formation – Marion Strauss
o
Marion
lead a discussion on the article
"Not on My Wish List!" highlighting
the following messages:
§
Be open to God’s gifts
§
Turn to God not just during
hard times but the good time
as well
§
Look at a bad situation in a
positive to try and overcome
§
Life experiences make us
more thankful for our
blessings
o
Further
discussion broached the topic of
leaders spreading good news. The
following suggestions were offered:
§
Be a good listener and have
patience
§
Stay positive while being
warm and welcoming
§
Ask questions without
judgment
Chairperson’s Report
o
The old
parish profile from 2008 will be
distributed to all council members
for review and then returned to the
chairperson prior to the December
meeting. The goal is to try and
create an updated vision of our
parish that can be evaluated by the
Archdiocese and aide their decision
in selecting a new parish director.
IV. Open Forum for Parishioner Feedback and Concerns
A concern was raised about the effect of the
transition in leadership upon the music ministry.
After discussion it was agreed that the issue would
be discussed with Father Mike .
V. Committee Liaison Reports
Lifelong Faith Formation – Chuck Boehm
o
Meeting
Minutes Distributed to Council
Youth & Young Adults – Katie Tunder
o
No
Meeting
Finance/Administrative Services – Keith
Valerius
o
No
Meeting
Worship – Krista Tiegs
o
No
Meeting
School – Jim Kregel
o
Meeting
Minutes Distributed to Council
Human Concerns – Cathy Binter
o
Meeting
Minutes Distributed to Council
VI. Old Business
All-Committee Night on December 8, 2010 at
8pm
Update on bylaws and constitution
o
Revisions in progress.
VII. New Business
Archdiocese representative assigned to Keith
Valerius
Respectfully Submitted: Ashley Hollrith
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